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proposal formatting, federal proposal, rfp formatting, proposal compliance checker, solicitation outline, solicitation breakdown, rfp section

Federal and State Proposal Formatting Services


Formatting can add stress to your proposal writers, so we’re here to help! Our formatting team will consult with you to understand your needs and preferences, so you can focus on writing. We create customizable proposal outlines in MS Word, apply styles, and reformat text to create professionally polished materials. Our document formatting services are based on the following:



Send us your final files, complete with any figures, tables and appendices. Let us know if you have any specific layout instructions or corporate branding requirements, such as logos, fonts and color schemes. We then handle everything:

Review files 

Confirm receipt of all input materials, including text, images, styling requests and branding.

Compile document 

Combine files and collate any other material to create a single source file to work from.

Prepare text 

Remove unwanted spaces, breaks, tabs and sections to clean the text for formatting..

Page setup 

Set margins, breaks, columns, headers, footers, orientation and page numbering.

Text formatting 

Style headings, lists and numbering. Apply title casing, refs, term & def, footnotes.


Select fonts, colors, and style with company logo, front cover, borders, lines and fills.

Headers & footers 

Create and style document title, section, company, page numbers and date as required.

Navigation & structure 

Mark-up parts, sections, headings and numbering schemes to determine document structure.

Tables styling 

Create a consistent set of table styles to clearly present all different forms of data.

Image placement 

Size, crop, straighten, rotate, reshape or wrap images to work best with the text on each page.


Number each figure, table, chart or diagram with the correct label and cross-reference.


Create a consistently styled set of references that link to numbered instances on each page.

Table of contents 

Generate and style the table of contents, list of figures and list of tables with page numbers as needed.

Extra design 

Price upon request. Cover design, diagram creation, spreadsheets, image work.


Single set of free styling and formatting changes included as standard.

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